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Frequently asked questions

Here you can compare the features of NemoVote and thus find out which product is best suited for your UseCase. For individual inquiries, please use our <contact>contact form</contact>. We will get back to you as soon as possible to provide you with a tailored quote.

Feature comparison

NemoVote is a professional voting platform for all requirements. It is optimized for real-time voting and offers an extremely flexible yet easy-to-understand system.

Need more customization options? Our premium features give you "more" of NemoVote. Keep your data, add your logo and colors and more...

Premium Features

NemoVote runs in the Web browser of the client. All modern browsers and devices are supported. No downloads or extra apps are needed. The onboarding and set up of NemoVote for the administrator is very easy. Voters can be uploaded in bulk using a simple spread sheet. The passwords for the voters can be automatically generated in the app and send out simultaneously with the included bulk email service. NemoVote offers a powerful user management: You can adjust your voting rights at any time (except for an ongoing vote of course); new voters can be easily added or removed from the voter lists.

Setup and Management

NemoVote has all the features that you might need for your elections and for replicating your voting system. On this page we will give you an overview of the most important features.

Voting Features

In the user management you can add or remove voters, change emails or passwords, send out automatic emails and upload as many voters as you need with only a few clicks. Furthermore, you can edit the vote weight of each voter if required by your voting system and much more.

Advanced User Management

Want to ask and answer questions? Communicate together with broadcast messages. As administrator you can use the broadcast function to send links or messages during the meeting directly to all your members with the broadcast function. It will automatically pop up in the NemoVote app for them.

Broadcast Messages

Use the vote description to establish candidate profiles. You can even add pictures for more information. As Voter you can easily identify what the vote is about. Each ballot includes an optional vote description. The vote description can be edited with a rich text editor. This enables you to not only add and style the text that will appear with your ballot but also to include images or links. You can also use this to add candidate profiles to your election.

Candidate profiles

You want to welcome the voters with your Agenda? Customize the page with pictures and text. Voters tend to like the greet. Customize the voter landing page with the included rich text editor. Add text and media regarding to your event on this page. This will be the first page that a voter sees after the login.

Custom Voter Welcome Page

You might want to share additional information when you invite a voter. Customize the invitation email with pictures and text. NemoVote allows you to send and manage emails with automatic generated passwords and links. Check the delivery status of each email directly in the app. You can also customize and edit the invitation email that your voters will receive. Great to share more information with your voters.

Customizable Voter Invitation Email

If you don’t need a subscription but have recurring events and want to keep your data in NemoVote and also for your voters to keep their passwords and logins, for a small fee, the data will be kept stored on the secure NemoVote voting servers, ready to be activated again when you need it. Data retention is charged annually and needs to be renewed to remain active.

Data Retention

Don't do all the work alone. Add as many staff as administrators as you need at no extra cost. NemoVote is only charged by the number of voters, not by the number of administrators. To preserve the integrity of the ballot, administrators cannot have voting rights in NemoVote.

Multiple Administrators

It’s not always blue or red. Voters might need to vote for both. As administrator you can set the vote up as you need it. NemoVote offers both single and multiple choice ballots. More advanced options, such a minimum/maximum number of choices is also available. This helps you to create exactly the ballots that you need for your vote.

Multiple Choice Voting

Not able to attend the vote? Just inform your administrator on who should proxy for you. As administrator set up a voter list for proxy votes and add them to your vote. NemoVote offers several options to implement proxy votes i.e. someone giving their voting right to another person. This way a person can carry more than one voting right and you can set up the voter roll exactly according to your bylaws.

Proxy Voting

Get voting results in an instant. Either live as the vote is open, or as soon as the vote is closed. Set the vote up as private as you need it to be. Open & close votes and access results in real time. All votes can be prepared, edited both during the event and also in advance. Perfect for assemblies or AGMs. You can exactly specify when and to whom the results will be accessible according to your needs.

Realtime Results

Your quorum might require a set of voters. Check who is online with the roll call function. With this function you can check live who is logged in and "present" in the app. This enables you to both check if all your voters managed to log in and also to directly assess if e.g. your statutory quorum for a vote is reached.

Quorum Roll Call

Group up your voters and set up weights if required to ease your administration. As a voter see transparently why you are eligible.

Unlimited Voter Lists

We do not limit the way you vote. Neither should you. Have as many votes as needed in the defined time. With NemoVote you can host as many votes as you need. You only pay for the number of voters and can host unlimited ballots during the time of your votes.

Unlimited Votes

The voter batch upload enables you to upload a large number of voters with just a few clicks. You can copy your voter roll for example from an existing spread sheet. You don’t have to worry about passwords. NemoVote can generate them automatically for all voters and send them out simultaneously when needed.

Voter Batch Upload

Different voters might be entitled to different weights? Just set their voting weight for a whole voter group or individually. Assign different weights to different voters, either on the individual voter basis or to whole voter groups. That way voters can have different weights in different ballots.

Weighted Voting

The most beloved feature: White label NemoVote. Change NemoVote to your own corporate ID and add your own logo and colors. This will improve the overall experience of your voting event for your members.

White Labelling: Integration of your Logo and Colors

Features

The functions of NemoVote are divided into 3 categories. All features from the category "Voting Functions" and "Setup & Administration" are available for all NemoVote customers without any restrictions. Premium features are automatically included in a subscription or can optionally be booked additionally on request.

NemoVote runs in the Web browser of the client. All modern browsers and devices are supported. No downloads or extra apps are needed. The onboarding and set up of NemoVote for the administrator is very easy.

Setup & Management Features

As powerful as you need - as customized as you want

Just fill out our contact formular, you will receive an answer from our team as soon as possible. You can find a more detailed contact form on our <contact>contact page</contact>.

Let's get in touch

Name/Organization name*

Many customers already trust in NemoVote and run their elections in a secure and easy way. Contact us if you would like to find out more about NemoVote.

Our customers trust us

NemoVote can be used to map a large number of common voting procedures. In addition, NemoVote offers a visually appealing and easy-to-use user interface and is highly customizable. It is the perfect fit for online-only, in-person or hybrid events. Convince yourself!

Powerful and easy to use live voting software

Beloved by our customers: With the white labeling option you brand NemoVote with your own logo and colors. Present it as your own.

Add your own logo

Enable proxy votes and set the voting rights, as your regulations require. Stay organized by using voter sub groups.

Dynamic voting rights

Easy management of your voters, customizable invitation emails and welcome pages.

Easy voter onboarding

NemoVote is designed and developed under highest security standards. Learn more about the <security>security features</security> in NemoVote.

Focused on Security

With access to the internet you can vote anywhere with any device. There is even a broadcast function to best present the results.

Optimized for online and hybrid

Vote live or in a set time with real time results and vote tracking. You can add as much votes as you need, whenever you need them.

Live Voting

See all online voting members in realtime - Run the roll call digitally. Ensure your elections quorum.

Roll Call

Both secret or public ballot votes are possible with NemoVote. Results can be secret or public.

Secret and public ballot

Set weight on a individual or voter group basis to best adjust your vote to the voting requirements.

Weighted Votings

Home

Move your elections and voting online with NemoVote – we are offering our powerful and secure online live voting software with special discounts for nonprofits and youth organizations.

Secure online elections and live online voting for companies and organizations

A state of the art voting software: your members can vote with their phones, tablets or laptops – no downloads, no apps.

No downloads - All devices

Magda M.

This was a very positive experience that really helped our organization during the pandemic when we switched from in person to online voting. The developers took into account the feedback and tried to make the app more user-friendly from one event to another. In present, the app is easy to use and really helpful for small and mid scale votings.

Inês S.

I'm very satisfied with NemoVote. It was really easy to use it as an admin and to explain to all users how to vote, as well as to send them the credentials. It's also great to know which users are online to check more easily if there's any problem. The best thing for us was the results section: it shows the number of votes and percentage, which is crucial when having a general assembly of elections.

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Use the knowledge base to learn how to use NemoVote and look up topics.

Knowledge Base

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Admin functions

Getting started

Updates and changelog

Usecases

Voter functions

We have prepared an online demo for you with the most functionality of NemoVote. Use the logins below to login as administrator or user and explore the functions of NemoVote from both perspectives.

Live Demo

NemoVote offers separate pricing models that fits to every customer and use case. No matter if you are a company, NGO or youth organization, if you vote every week or once a year, if you need live voting or time period based voting - we got you covered.

Read detailed information <features>on our Features page</features>

Feature Comparison

Candidate Profiles

Access

Setup & Management

Support via Email

Support via Live Voice/Video-call

Election Setup

Managed Elections

Support & Services

One-time Non-Live

Subscription Non-Live

One-time Live

Subscription Live

Pricing

We offer special discounts for non-profit organizations so you can use NemoVote with a discount of 20% for one-time events and subscriptions. Just use the discount code <discount>NEMOVOTE-NON-PROFIT</discount> at checkout.

Non-profit discount

Book NemoVote for a one-time event - no subscription, no cancellation, no obligations

Excluded features (separately bookable)

One-time event

One-time dedicated access to NemoVote Cloud for the time of your event

Access to NemoVote three days before and after your event

Included features

Get a subscription and use NemoVote whenever you want, how long you want

Subscription

Permanent access to NemoVote - Vote whenever you want

Data retention - your data is permanently saved

White labeling - Replace all NemoVote logos by your own and choose custom colors

You are a youth organization and have a limited budget? Use NemoVote for free once with the discount code <discount>NEMOVOTE-YOUTH-FREE</discount> in a calendar year and save 20% on each additional one-time event or subscription with the discount code <discount>NEMOVOTE-NON-PROFIT</discount>.

Youth organization discount

Privacy Policy

NemoVote is developed with security in mind - we are aware of our responsibility and take it very seriously. Read here what we do to ensure that every vote with NemoVote is 100% secure.

Architecture and Infrastructure

Backup and Restore

Change Management

Customer data

Logging and monitoring

Security and data protection team

Security measures

Security testing

Vulnerability Management

Security

Our service is available in real time even for live voting with a large number of voters.

Availability

Our security principles

We protect data from unauthorized modification throughout its entire life cycle.

Integrity

We protect data from unauthorized access and misuse.

Privacy

NemoVote’s security features and processes were designed and implemented in cooperation with <sedevo>Sedevo</sedevo> and are regularly checked by the Sedevo Team.

Depending on whether you have booked dedicated live support or not, we offer separate response times. We prioritize based on impact and urgency.

Support Service Level Agreement

refers to the number of voters/administrators who are affected:

is how critical the issue is for the customer (time):

Issues preventing voters from casting their ballot, or preventing administrators from counting the results or activating their ballot, or network outages.

Issues that are a nuisance (e.g. problems for which workarounds are available) or problems that can be fixed during normal maintenance.

Issues that could prevent a group of voters from casting their vote, or administrative staff making changes to the live vote.

With booked Live Support

Without booked Live Support (business hours only)

Depending on the impact and urgency, the priority is set, as you can see here:

General Terms and Conditions

Message Voters in real-time: Enhanced Communication for Online Elections

Exporting Voting Results - Download for secure online elections

Fullscreen Mode in NemoVote - Optimal View for Online Voting

How to Manage Elections with NemoVote: Step-by-Step Guide

Multiple Choice in Online Voting: How to Set It Up in NemoVote

Syncing of voting rights for a vote that has already been opened

How to Reset Passwords in NemoVote

How to Use the "Roll Call" Feature in NemoVote

Projector Mode - Sharing Results Professionally

System Settings: Customize NemoVote for Your Organization

User Management

Voter Invitation Email

Voter List Management

Voter Welcome Page

Voting Results in NemoVote: Present in Real-Time, Secure and Export

How to Start Your First Online Voting Project

Voter Invitation Email: How to Create a Good Invitation

Voter Onboarding with NemoVote: A Comprehensive Guide

Delete my data after voting

Proxy voting with NemoVote

Reset/Change the password of a voter

Change initial password

Dark Mode

Edit My Profile

Full Screen

Multi-Language

Results (voter)

Voting


### Chapters
- [What is broadcasting and how it supports you](#what-is-the-broadcast-feature-in-nemovote-and-how-it-can-support-an-election)
- [Guide for Broadcasting Messages](#step-by-step-guide-to-broadcasting-a-message)
- [Why you should use broadcasting](#benefits-of-using-broadcast-messages)
- [Best Practices to increase participation](#best-practices-to-increase-voting-participation-rate)

---
## What is the Broadcast Feature in NemoVote and how it can support an election

With NemoVote’s **broadcast function**, administrators can send instant messages to all voters currently logged into the platform. This is a quick way to communicate important updates or reminders directly to voters while they are active in the system.

![Broadcast to All Voters](/public/media/knowledge-base/broadcast.gif)

<Tip>**How to Use the Broadcast Tool**:\
  Use this feature to send short messages, urgent updates, or hyperlinks (e.g., links to Google documents) directly to voters, ensuring they receive the information while logged in.</Tip>

---
## Step-by-Step Guide to Broadcasting a Message

1. **Log into NemoVote as an Administrator** and click on "Broadcast to all voters" located on the top menu bar.
2. A small message window will open where you can type your announcement or instruction.
3. **Send the Message**: Once sent, a pop-up containing your message will appear for all currently logged-in voters. They can read and close the pop-up at their convenience.

<Tip>**Note**: Broadcast messages are temporary; they are not stored in NemoVote and cannot be reopened by voters after they close the pop-up.</Tip>

---
## Benefits of Using Broadcast Messages

The broadcast feature in NemoVote allows you to:
- **Instantly communicate with voters** who are logged in, ensuring no delays in critical updates.
- **Directly share links or resources** that voters may need during the voting process, such as access to documents or instructional material.
- **Enhance voter transparency and participation** by keeping voters informed throughout the election.

Broadcasting messages to voters can help keep everyone on the same page and facilitate a smoother voting experience.

---
### Best practices to increase voting participation rate
Read this article, to learn from best practices by UFO e.V. on how they achieved a historic high participation in their online election with NemoVote
**[Best Practices from UFO voting online with NemoVote](https://content.nemovote.com/en/blog/ufo-union-record-turnout-with-online-voting)**


### Chapters
- [How to export election results and why archiving is important](#how-to-export-online-election-results-and-why-you-should-save-them)
- [Step-By-Step Guide to Exporting Voting Results](#guide-to-export-voting-results-to-pdf)
- [Video Guide: Exporting Voting Results in 7 Seconds](#how-to-export-voting-results-from-nemovote-in-7-seconds)
- [Conclusion](#conclusion-conduct-legally-safe-online-elections)
- [Security Features you should expect in a voting tool](#which-security-functions-should-you-expect-from-an-online-voting-tool)

---
## How to export online election results and why you should save them
The NemoVote **result export** allows **election administrators** to easily download the voting results of an online vote once it has been closed. This feature offers a quick, simple, and secure way to generate a PDF version of your election results, which is perfect for sharing and archiving.

With this feature, you can ensure that your voting results are stored in a **legally compliant** and transparent format, making it a valuable tool for organizations searching for **legally safe**, **GDPR compliant** online elections tools.

<a href="/media/knowledge-base/election-results-NemoVote.pdf" target="_blank">Interested on how your election could be archived? **Download Example Election Result PDF Export**.</a>

---
## Guide to Export Voting Results to PDF
Provided, you are logged in as a voting manager/voting administrator, the following steps show how the PDF export feature works in NemoVote.

- **Step 1**: After the vote has closed, simply click the PDF icon to initiate the download under *Closed votes*.
- **Step 2**: The results will automatically download as a PDF document.

---
## How to Export Voting Results from NemoVote in 7 Seconds
![How To Export Results from secure online voting](/public/media/knowledge-base/export-voting-results.gif)

### Sample Exported PDF - First Page
The exported results contain all the information of the vote. You can choose which information should be included in the online election export:
- Name of the vote
- Vote Description, including all information, such as added pictures, links, etc. 
- Vote Settings
- Vote results 
- Eligible Voter lists

![Safe Online voting Export NemoVote](/public/media/knowledge-base/vote-results.png)

---
## Conclusion: Conduct Legally Safe Online Elections 
NemoVote is a perfect solution for any organization looking for a **GDPR-compliant voting system**, seeking to conduct **legally compliant** online elections. Through **online elections** with NemoVote, you enable legally safe voting with transparent, verifiable results.

<Related>More Information in: [Voting Results: Features and Sharing](/knowledge-base/admin-functions/voting-results-sharing)</Related>

---
## Which Security functions should you expect from an online voting tool?
**[Read how NemoVote secures your elections!](/security)**


### Chapters
- [What is the Fullscreen Mode](#what-is-fullscreen-mode-in-nemovote)
- [Where to find the Fullscreen Mode](#how-to-use-the-fullscreen-mode)
- [Use-Case for Fullscreen Mode in Online Elections](#where-full-screen-mode-brings-real-value-projector-mode)

---
## What is Fullscreen Mode in NemoVote?

NemoVote is a modern **voting platform** that works in any current web browser. By default, the platform is displayed as a webpage with the tab and address bars visible. However, if you prefer an optimized view for your **online voting** and presenting, you can activate **fullscreen mode**. This mode provides a clean and focused view without distractions, making it ideal for **digital meetings** and **online elections**.

---
## How to use the Fullscreen Mode

Fullscreen mode helps you conduct **digital general meetings** more efficiently and without distractions, improving the user experience when participating in **online voting**.

### How to Enable Fullscreen Mode

To enable fullscreen mode in NemoVote, simply click the **fullscreen icon** in the upper-right corner of the screen.

![Fullscreen Mode in NemoVote for online assemblies](/public/media/knowledge-base/full-screen.gif)

### Exiting Fullscreen Mode

To exit fullscreen mode, click the fullscreen icon again or press the **ESC key** on your keyboard.

---
## Where Full-Screen Mode Brings Real Value: Projector Mode

Use full-screen mode to display online voting results in real-time with the NemoVote Projector Mode. Learn more in our **[Article about the projector mode](/knowledge-base/admin-functions/show-results-on-projector)**


### Chapters
- [Introduction](#introduction)
- [Understanding Election Status](#understanding-election-status-in-20-seconds)
- [Setting Up a Vote](#online-election-set-up-in-under-2-minutes)
  - [Creating a New Vote](#creating-a-new-vote)
  - [Setting Up Vote Choices](#setting-up-vote-choices)
  - [Explaining Vote Settings](#explaining-vote-settings-in-under-a-minute)
  - [Setting Up Voting Rights](#setting-up-voting-rights-in-20-seconds)
- [Opening a Vote](#how-to-open-a-vote)
- [Managing Votes](#managing-votes)
  - [Functions of Open and Closed Votes](#what-functions-have-open-and-closed-votes)
- [Sharing Results](#got-the-results)
- [Conclusion and Support](#conclusion-and-support)

---

## Introduction

Managing online elections with NemoVote is straightforward, but understanding the workflow ensures a smoother experience. This guide takes you through every step, complemented by short videos. If you prefer not to watch the videos, the text below explains everything in detail.

---
## Understanding Election Status in 20 Seconds
<YouTube videoId="6b185_4jU2M?"/>

When you log into NemoVote as an administrator, the first thing you see is the election status dashboard. Here's what the states mean:  
1. **Draft Votes**: Votes prepared but not yet active. These are editable and not visible to voters.  
2. **Open Votes**: Active votes open for voter participation.  
3. **Closed Votes**: Completed votes that are archived for viewing or exporting results.

---
## Online Election Set Up in under 2 Minutes

### Creating a new Vote
*In 15 seconds* 
<YouTube videoId="3lScvnYUpDE?"/>

To create a new vote:  
- Click on the **Create Vote** button on the dashboard.  
- Add a **title** and **description**.  
- Use the description field to include links (e.g., to budgets), images (e.g., nominees), or tables for additional context. This way NemoVote enables features like **Candidate Profiles**.

<Tip>To enable *really fast motions*, you can leave the title and description empty. NemoVote will then add an automatic title with date and timestamp. </Tip>

### Setting Up Vote Choices
Watch this *18 seconds* video
<YouTube videoId="CM81SXWIUbg"/>

NemoVote allows you to configure vote choices:  
- **Motion Voting**: Use the *Make it a motion* Button for standard options like *In Favor, Against, Abstain*. You may still edit them and add or delete more choices
- **Custom Choices**: Create up to 100 choices. You can add or remove choices with the (+) ad (-) buttons.
- **Multiple Choice**:  
  - Exactly: Specify the exact number of choices a voter can select.  
  - Minumum/Maximum: Define a minimum and maximum range for selections.
  - **[More Information](/knowledge-base/admin-functions/multiple-choice-voting)**

<Tip>When voting on motions, *In Favor, Against, Abstain* will even be translated to the voters set language!</Tip>

### Explaining Vote Settings in Under A Minute
<YouTube videoId="dUheUSMiLNk?"/>

Customize your vote settings for a tailored experience:  
  1. **Who can see the results?**: Result Visibility. Decide if results are visible to only admins or to both admins and voters.

  <Tip>Only voters that where eligible for a vote (i.e. in a voter list that was
    added to a vote) will be able to access the results. A voter cannot access a
    result for a vote where they had no right of participation</Tip>
      
  2. **Should the usernames of users who have already voted be displayed?**: Vote Casting Visibility. Track whether voters have cast their votes (but not their choices).  
  3. **Should the voter’s choice remain anonymous?**: Secret vs. Non-Secret Votes. Secret Ballots are encyrpted and cannot be linked to a voter, even on database level. In a non-secret election, the administrator can view who cast which vote.
  4. **How should the voting weight be calculated?**: Voting Weight. Choose between individual weights or weights based on voter lists. **[More Information](/knowledge-base/admin-functions/weighted-voting)**

  5. **Should the results be accessible before the vote is closed?**: Live Results. Display real-time results or hide them until the vote closes.  
  6. **Should new voters access the voting, after it has been opened?**: Allow changes to voter eligibility during an open vote.  If this option is set to "Yes", newly added voters are automatically added to the respective vote and are granted voting rights. If they are deleted, they also lose their voting rights if they have not already voted. **[More Information](/knowledge-base/admin-functions/new-voters-access)**

  7. **Automatic Closing**: Schedule the vote to close automatically after a specific time.
  <Tip>Select the date and time within your local time zone! Users of other timezones
    will see this time calculated to their local timezone in „My votes" when the
    vote is opened.</Tip>

### Setting Up Voting Rights in 20 Seconds
<YouTube videoId="ynvYHC_AXCA"/>

Assign voting rights to determine participation:  
- **All Voters**: Default setting for general participation.  
- **Proxy Voters**: Set up separate voter lists for proxy voting. **[More Information](/knowledge-base/usecases/proxy-voting-with-nemovote)**
- **Subgroups**: Restrict participation to a specific subset of voters.

---
## How to Open a Vote
<YouTube videoId="ehE5UbH6utU"/>

Once your vote is set up, you can:  
- Click **Create** and keep it in *draft mode* for further adjustments.  
- Click **Create & Open** to activate the vote immediately. A pop-up will ask if you want to send email notifications to voters, providing a direct link to the vote.

---
## Managing Votes

### What Functions have Open and Closed Votes?
<YouTube videoId="yVtw5B2kUmA"/>

Manage your votes efficiently: 
- **Draft Votes**: 
  - **Copy:** Create a duplicate for similar motions.  
  - **Open:** Enable voters to cast their ballot.
  - **Edit:** Here you can edit the vote
  - **Delete**
- **Open Votes**:  
  - **Copy:** Create a duplicate for similar motions.  
  - **Close:** End the vote manually.  
  - **Results:** Monitor live progress (if enabled).  
  - **Projector-Mode:** Share results in a presentation-friendly mode. To use its full potential, use the [Full Screen Mode](/knowledge-base/admin-functions/full-screen)  
  - **Share:** Copy the unique vote URL to distribute it via email, intranet, or social media. Login however, is still required.
- **Closed Votes**:  
  - **Copy:** Create a duplicate for similar motions.  
  - **Results:** View results of the closed vote within NemoVote.
  - **Voter Ballots:** Check individual ballots. For secret ballots, review the encrypted hash to proof record as cast.
  - **Projector-Mode:** Share results in a presentation-friendly mode. To use its full potential, use the [Full Screen Mode](/knowledge-base/admin-functions/full-screen)
  - **Export Results:** Download a PDF of the full or partial results.
  - **Delete**

---
## Got the Results? 
Next learn **[How To Share the Results](/knowledge-base/admin-functions/voting-results-sharing)**

---
## Conclusion and Support

With this guide, you’re ready to run successful elections using NemoVote. Read this article to understand [How to Start Your First Online Voting Project](/knowledge-base/getting-started/setting-up-nemovote). Still not sure? Reach out to us for live support during your election via team@nemovote.com