Managing Users in NemoVote

Chapters

Introduction to Voting User Management

In this article, we explore NemoVote’s User Management system, focusing on how to effectively manage voting users and election participants. Learn how to add voters, send login emails, and more to ensure a smooth voting process.

Advanced Voter Election Management Online Voting

Access Levels in NemoVote

NemoVote offers two distinct access levels: Administrator and Voter.

  • Administrator: Has comprehensive control over the NemoVote workspace, including access to all admin functions, opening and closing votes, deleting data, and accessing results.

    Security Note: Administrators do not have voting rights to ensure transparency and security. If an administrator needs to vote, they must set up an additional voter account.

  • Voter: Can participate in votes if added to the required voter list and access public results. All Voters are automatically added in the "All Voters" Voter Lists. More details in voter functions.

User Management Functions

The User Management section is your central hub for managing all user-related tasks. Here, you can add, delete, edit users, and send credentials.

User Characteristics

Each user in NemoVote has several key characteristics:

  • Username: The primary identifier in NemoVote, tied to voting privileges and must be unique.
  • Email (optional): Used for password resets and voting notifications.
  • Display Name (optional): The name shown to other users within the app.
  • Access Level: Either Administrator or Voter.
  • Password: Secure access credential.
  • Individual Voting Weight: Initially set to 1, but can be modified.

Adding Voters

  • Individually: Add a single user by clicking "Add user" and filling out the required fields. Ideal for ad-hoc invitations.
  • Multiple Voters: For adding multiple voters, refer to the detailed guide in Voter Onboarding.

Updating User Information

Edit user details through the "Edit User" menu. Note that usernames cannot be changed once created. To change a username, delete the user and create a new one.

Sending Credential Emails

You can send credential emails individually, by voter group, or to all voters at once.

Warning: Sending credential emails resets user passwords. You can also reset passwords for individual voters via the User Management section.

Changing Voter Passwords

Learn more about password reset options in NemoVote: Change Voter Password.

User Overview

The User Management section provides an overview of each voter, including:

  • Username
  • Display Name
  • Access Level
  • Last Login: Shows the last login time for each user, helping you support users and ensure they can participate in elections.
  • Vote Weighting: Displays the voting weight for each user, which can be adjusted for groups or individuals. More details in Weighted Voting.
  • Credential Mail Status: Indicates whether credential emails have been sent successfully, if there was an error, or if they haven't been sent yet.
  • Actions: Allows additional actions for existing accounts, such as updating user information, resetting credentials, deleting users, and sending individual credentials.

Conclusion

Effective user management is crucial for smooth election processes. NemoVote’s User Management system provides the tools needed to manage voters efficiently, ensuring secure and transparent elections.