Hero image for a NemoVote podcast article about DKHV’s online election for the Volunteer Council, showing three speakers, the DKHV logo, a volunteer icon, and the NemoVote logo on a dark blue background.

DKHV Online Voting Case Study: Volunteer Council Election

Learn how DKHV digitized its Volunteer Council election with secure online voting, reducing workload and reaching nearly 1,500 volunteers.

Podcast cover image showing Aaron Lesicar and Sina Steiner with the Caritas logo, presenting an online election for the Region Commission using NemoVote for secure church elections.

Secure Online Church Elections with NemoVote

Learn how Caritas Rottenburg-Stuttgart moved from in-person voting to secure digital church elections with NemoVote, KDG compliance, and live support.

Banner showing an online election for the Retail Advisory Board conducted by Goodyear Retail Systems using the NemoVote secure online voting platform.

How Goodyear Retail Systems Digitized Its Franchise Partners Election

Learn how Goodyear Retail Systems moved from paper ballots to digital voting, enabling secure elections, simple access for partners, and faster results.

Result Publication (digital, Audit Logs)

Vote counting (automatic, digital)

Accessibility (Inclusion, Barrier-Free Voting)

Data Retention in Voting

Election Protocols

Electronic Voting Laws

Ballot Design

Secrecy & Anonymity

Election Observers

Majority Types

Nomination Process

Proxy Voting

Quorum Requirements

Authentication & Identification Methods (2FA, Biometrics, eID)

Voter Registration / Digital Voter Register

Helpdesk / Voter Support

AGM Voting (Annual General Meeting)

Association Elections

Board Elections Online

Committee Voting

Shareholder Voting

University Elections

End-to-End Encryption

GDPR-Compliant Voting

Real-Time Results

Single Sign-On (SSO) for Voting

Two-Factor Authentication

Email Voting

Weighted Voting

Hybrid Voting (Hybrid Voting)

Mobile Voting / App-Voting

Voting machines

Attendance-Based Voting Set Up: Restrict Votes to Present Members

Broadcast Messages to Voters in real-time

Ballot comments

Protocol Comments: Add text to the protocol as admin

Dynamic Voting Rights: Add or Remove Voters During Open Votes

Email Voting: Cast Your Vote with a Magic Link

Voting Results: Export

Fullscreen Mode: Optimal View for presentations

Votes Management: Step-by-Step

Multiple Choice

Reset Passwords in NemoVote: 3 Ways explained

Roll Call digitally and quorum check

Sealed Voting

Projector Mode: Presenting results live

System Settings

User Management: Access levels, functions and overview

Voter List Management: Creating voter groups and subgroups

Welcome Page for voters: Advantages, Best Practices and customizations

Voting Results: Features

Weighted Voting: Master weighted online elections

1. Start Your First Online Voting Project

Voter Invitation: Sending credentials via email

Voter Onboarding: A Comprehensive Guide

Delete Voting Data: Data Privacy and GDPR compliance

Troubleshooting: Voter Access Instant Solutions

Proxy Voting in Online Elections

Recording Voting Protocols with Comments

Change Your Voting Password easily in self-service

Dark Mode: How to Activate Dark Mode

Edit My Voter Profile: Self-Service Voter Management

Full Screen Mode: Share voting results live at your general assembly

Multi-Language Voting: Choose from 10+ Languages

Proxy Voting for Voters

Reset or Change a Voter’s Password

Results: Voting Results Display (Voter)

Online Voting Cast Ballot


### Chapters
- [Introduction and Video Guide](#launching-your-first-online-voting-project-with-nemovote)
- [Preparation](#preparing-for-secure-online-elections)
  - [Step 1: Registration](#step-1-access-your-online-voting-platform-in-nemovote)
  - [Step 2: Invite Voters](#step-2-add-voters-for-gdpr-compliant-online-voting)
  - [Step 3: Create the Ballot](#step-3-set-up-your-first-online-election)
  - [Step 4: Test It!](#step-4-test-the-online-voting-process-and-voter-authentication)
  - [Step 5: Conduct the Election](#step-5-start-your-online-election-and-monitor-voting-results-in-real-time)
- [Conclusion and Next Steps](#conclusion-prepare-and-start-votings-with-nemovote-in-no-time)

---
## Launching Your First Online Voting Project with NemoVote
NemoVote is your reliable platform for secure digital voting. <br/>
Once you place your order, you’ll receive an email with access details a few days before your voting event. Follow this step-by-step guide to set up your platform and ensure a smooth online voting experience.

Watch the video tutorial on how to *Manage Online Elections with NemoVote in Under 4 Minutes*
<YouTube videoId="qVOVSIfJOmE" />

<br />
<Related>**See also**: [Managing Users in NemoVote](/knowledge-base/admin-functions/user-management)</Related>

---
## Preparing for Secure Online Elections

### Step 1: Access Your Online Voting Platform in NemoVote

**Platform Access**: Three days before the election, we will send you an email with your individual NemoVote platform URL and a Magic Link. Click the link to log in securely and personally.

Alternatively, you can log in to your platform by visiting the platform URL and entering your email address to receive a new Magic Link by email.

<Tip>**Tip**: Your platform URL will be formatted as “eventname.nemovote.com,” based on the event name provided in your order.</Tip>

---
### Step 2: Add Voters for GDPR-Compliant Online Voting

<YouTube videoId="XCUEyVJ9xxQ" isReel/>

In the **User Management** section, you can add, modify, or delete voters. We recommend uploading a voter list for quick setup. Voters can also be added individually. Once added, invite all voters at once or individually in a GDPR-compliant way via email. Voters are the only ones who know their passwords, ensuring data privacy in voting.

<Related>**See also**: [Voter Onboarding Process](/knowledge-base/getting-started/voter-onboarding)</Related>

---
### Step 3: Set Up Your First Online Election

To begin your election process, follow these steps:
1. Go to the **Votes** section.
2. Select *Create Vote* and name your election, e.g., “Annual General Meeting 2024.” You can also add a description.
3. Set *choices*, *vote settings* and *voting rights* to configure voting parameters.
4. Choose to prepare the election *Create* or launch it immediately *Create & Open*.

<Related>**See also**: [Admin Guide to Managing Votes](/knowledge-base/admin-functions/managing-votes-admin)</Related>

### Configure Voting Options for Enhanced Privacy (Anonymous) in Online Voting

Define voting parameters, such as the number of selections allowed and the type of voting. Enable **secret ballot** for a anonymization ballot option, which separates voters from ballots, ensuring maximum privacy.

<Tip> For simple Yes/No voting, select *Make it a motion.* In such cases, use *Voting Rights* and select *All Voters* if applicable. </Tip>

---
### Step 4: Test the Online Voting Process and Voter Authentication

You can create unlimited test elections in NemoVote. Send initial voter credentials to test voter authentication and confirm settings. Testing lets you identify and address any potential issues before the official election.

---
## Running a Secure and User-Friendly Online Election

### Step 5: Start Your Online Election and Monitor Voting Results in Real-Time

Once all settings are confirmed and voter authentication is verified, start your digital election and monitor **live results** via NemoVote.

<Tip>**Tip**: Share this article in advance to help voters understand the simple voting process: [How to Vote on NemoVote](/knowledge-base/voter-functions/voting)</Tip>

---
### Conclusion: Prepare and Start Votings with NemoVote in No Time
Digital elections can be prepared with NemoVote in no time and without prior knowledge. The step-by-step guide shows that even complex elections can be carried out easily.

---
### Unsure About Running the Online Voting Process Alone? We’re Here to Help.
Online voting with NemoVote is intuitive, but first-time users often seek support with digital elections. We can assist by providing guidance or even conducting the election for you. Many of our clients can’t imagine working without our live support.
[Let us support your election! Contact us now with the keyword “Live Support.”](/contact)



## Step 1: Customize the Email Template
Go to the system administration section to edit the *Voter Invitation Email* template. Make sure the text communicates the online voting process clearly and is easy for voters to understand.

<Tip>**Best Practice:** Ensure your voter invitation emails are clear and concise to encourage high participation rates. Learn more in the article [How UFO e.V. Successfully Used NemoVote for Online Elections](https://blog.nemovote.com/en/online-voting-ngo/union-ufo-record-participation)</Tip>

**Multilingual Organizations:** The default email texts are automatically translated into the voters' predefined language. For multilingual organizations, we recommend adding the required texts in different languages sequentially in the custom text field. Separate the languages with paragraphs by using the code "&lt;/br&gt;&lt;/br&gt;". This ensures the paragraph breaks are correctly displayed in the email.

![Customized Election Invite](/public/media/knowledge-base/voter-invitation-personalized.gif)

---
## Step 2: Invite Voters
Use the customized template to inform voters about the upcoming election. This email should include all relevant information, such as the election date and participation instructions. We also recommend embedding our video guide for voters:

<YouTube videoId="PpmhVMuP3Fs" />
<br/>
<Related>**Learn More:** [Voter Onboarding](/knowledge-base/getting-started/voter-onboarding)</Related>

---
## Verified Voter Authentication for Secure Online Elections with NemoVote!
Our processes for GDPR-compliant and secure voting have been reviewed by the German Federal Office for Information Security *BSI*. [Learn how NemoVote ensures secure online voting and data protection](/security)




### Chapters
- [Introduction: Onboarding Voters in NemoVote](#introduction-onboarding-voters-in-nemovote)
- [3 Steps From Preparation to Invitation](#step-by-step-guide-from-preparation-to-invitation)
  - [Step 1: Preparation for Voter Onboarding](#step-1-preparation-for-secure-voter-onboarding)
  - [Step 2: Adding Voters – Your Options](#step-2-your-options-to-add-voters)
  - [Step 3: Bulk Uploading Voters](#step-3-bulk-uploading-voters)
    -  [Video Tutorial: Step-by-Step Voter Upload](#video-tutorial-step-by-step-voter-upload)
- [How to share Credentials](#methods-of-sharing-credentials)
  - [Sending Credentials via Email](#1-sending-credentials-via-email)
  - [Credentials via QR codes](#2-credentials-via-qr-codes)
  - [Credentials via SSO](#3-access-via-single-sign-on-sso)
- [Alternative: Voter Self-Registration](#alternative-enabling-voter-self-registration)
- [Conclusion and Next Steps](#conclusion-simple-voter-onboarding-with-nemovote)

---
### Introduction: Onboarding Voters in NemoVote
This article explains how to efficiently onboard voters in NemoVote, allowing you to start your elections quickly and securely. We’ll guide you step-by-step on how to populate NemoVote with the voter information you need to conduct votings online.

<Related>**See also**: [User Management in NemoVote](/knowledge-base/admin-functions/user-management)</Related>

---
## Step-by-Step Guide From Preparation to Invitation

### Step 1: Preparation for Secure Voter Onboarding
To ensure a smooth and secure voter onboarding process in NemoVote, you need an **email address** for each voter. Collect all required information in an Excel file, including optional details like:

- **Username**: e.g., surname, organization, or group, which allows voters to log in in addition to their email address.
- **Display Name**: This name is visible to administrators and, in non-secret elections, can optionally appear in the election export.

<Tip>**Tip:** We recommend assigning an email address to each voter to simplify voting notifications and sending invitations.</Tip>

---
### Step 2: Your options to add voters
Our short video tutorial explains how to add voters in 3 ways in under 1 minute:
<YouTube videoId="XCUEyVJ9xxQ" isReel/>

There are three ways to add voters to NemoVote:

1. **Manually**: Add voters individually through the user management system.
2. **Bulk Upload**: Add multiple voters at once using an Excel spreadsheet.
3. **Self-Registration**: Allow voters to register themselves via a secure link (optional).

---
### Step 3: Bulk Uploading Voters
The **Bulk Upload** is the most efficient way to onboard a large number of voters simultaneously. Here’s how it works:

1. Copy the data (email addresses and optional username/display name) from your Excel file.
2. Paste it into NemoVote.
3. NemoVote will automatically create passwords and send login credentials (or you can do so manually later).

In the user management menu, click **"Add Multiple Voters"** to start.

![Add multiple voters](/public/media/knowledge-base/add-multiple-voters.gif)

### Supported Data Fields:
- **Username**
- **Email Address** (mandatory)
- **Display Name**
- **Vote Weight** (use the advanced template to enable this).

### Video Tutorial: Step-by-Step Voter Upload
The following video (in English) shows how to upload voters from Microsoft Excel to NemoVote.
<br/>
<YouTube videoId="FJsvyClHmss" />

---
## Methods of sharing credentials 
---
### 1. Sending Credentials via Email
Login credentials can be sent immediately after uploading the voter list. To do this, enable the checkbox **"Send Credentials Email Immediately"** after uploading. Alternatively, you can send the credentials later by clicking the envelope icon for individual users or selecting **"Send All Credentials Emails"** at the top right of the user management menu.

Once credentials are sent, voters will receive their magic link to login directly via email. If the email doesn’t arrive, voters should check their spam folder. Alternatively, you can set a password for voters that do not receive the magic link and send the password to them manually. They can immediately change it upon logging in.

![Example of Magic Link in Email](/public/media/knowledge-base/email-vote-magic-link-voting.gif)

<Related>We recommend **personalizing the voter invitation email** to ensure it isn’t mistakenly flagged as spam. Read: **[Customizing the Voter Invitation Email](/knowledge-base/getting-started/voter-invitation-email)**</Related>

---
### 2. Credentials via QR codes 
NemoVote offers individualized QR codes for for the easiest possible secure login. It's well used for hybrid and in-person meetings, where you can hand over the QR codes to each voter. 

<Related>For detailed instruction on where to find **Voter QR Codes** and how to distribute them, read: **[QR Code Voting](/knowledge-base/admin-functions/attendance-based-voting#step-by-step-method-3-qr-codes)**</Related>

---
### 3. Access via Single Sign-On (SSO)
NemoVote also offers users the option to log in via Single Sign-On. This feature is particularly popular with companies and works councils, as it enhances security, ensures compliance with technical guidelines, and provides voters with easy access.
We support the most common identity providers (IdPs: Google, Microsoft, Okta, etc.).
<Tip>
[Contact us](/contact) for specific requirements and next steps regarding Single Sign-On support and other technical topics such as SCIM, OpenID Connect (OIDC), SAML, MFA/2FA, and RBAC.
</Tip>

---
#### Alternative: Enabling Voter Self-Registration
NemoVote offers a **self-registration** feature, allowing voters to register themselves via a secure link. This feature is disabled by default.
[Contact us](/contact) to activate self-registration.

![Self-Registration](/public/media/knowledge-base/self-registration.gif)

---
## Conclusion: Simple Voter Onboarding with NemoVote
With these four steps, you can successfully onboard voters in NemoVote and optimize your election process. Depending on your election type, you can add voters manually, upload them via a spreadsheet, or enable self-registration.

---
### Unsure About Running the Online Voting Process Alone? We’re Here to Help.
Digital voting with NemoVote is simple, but administrating an important event first time with digital elections might require additional support. We assist and provide guidance before, throughout and even after the election. If prefered, we also offer a *fully managed election*, where we conduct the voting for you. Many of our clients can’t imagine working without our live support.
[Let us support your election! Contact us now with the keyword “Live Support.”](/contact)


Comprehensive Voting Guides and Tutorials