Proxy Voting in Online Elections and Voting

Chapters

Voting with proxy rights

Introduction and Overview

With NemoVote, you can easily set up proxy voting. Proxy voting means a member (e.g., "Berlin") can't participate but transfers their voting right to another member (e.g., "Munich"). Munich then has two votes: their own and Berlin's.

You can simply create multiple voter lists for proxies and flexibly adapt to your bylaws.

What is Proxy Voting

Example: Berlin can't attend and transfers their voting right to Munich, creating a proxy vote. Munich then votes:

  1. Once with their own vote (main list)
  2. Once with Berlin's vote (proxy list)

Important for legally secure elections: Munich can vote differently for each – e.g., abstain with their own vote but vote yes with the proxy vote. Each ballot is a real, independent vote!

How to Set Proxy Voting Up

Create voter list and add voters in 3 seconds

  1. Main voter list "All Voters": All regular voters are automatically added to this list
  2. Create proxy lists: e.g., "Proxy Berlin", "Proxy 2"
  3. Assign proxies: Munich (with proxy authorization) goes into "Proxy Berlin"
  4. In the election: Grant voting rights to all lists ("Main list", "Proxy Berlin", "Proxy 2") when creating the vote
Step 4 when setting up a vote: Set Voting Rights

Proxy Voting with weighted votes

Read how to enable weighted voting here.

To apply weighted votes, first the indivdual voter weight needs to be set.

  • Select "Use weighting of voter list" when creating the vote.
  • Create a copy of "All Voters" Voter list. Select "Use individual weighting of individual voter"
  • Create Proxy Voter list, for the specific proxy vote, with the setting "Use weighting of voter list".
Remember after uploading new voters, to add them in the copy of "All Voters"!

How Voters Cast Proxy Votes

Voting with proxy rights

Munich sees multiple votes in the voting menu:

  1. Selects the main list → casts their own vote
  2. Next vote opens automatically (Proxy Berlin)
  3. Can vote independently for each

Advantage: No multipliers – real, separate votes per list!

Learn how casting votes works

Benefits of Online Elections with NemoVote

  • Flexible per statute: Unlimited proxy lists possible
  • Transparent tracking: Each vote individually visible and verifiable
  • True independence: Each vote can be cast differently
  • Live & Email voting: Works with all voting methods
  • GDPR compliant: Legally secure elections also mean data protection compliance

Important Notes

  • Berlin is not uploaded: Only the proxy (Munich)
  • Multiple proxies? Add Munich to multiple proxy lists
  • Security: Each vote has its own transaction ID for verification
  • Quorum: Proxy votes don't automatically count toward attendance in the roll call feature. Create a test election to ensure a quorum is reached.

Additional Resources

Everything you need for proxy voting:

Discover more features? NemoVote Features Overview